This Change in Registration Information Contract updates your current client profile on file. While your dresses are in our inventory it is imperative that we have current contact information so that we can reach you quickly with updates concerning your dresses.

 

If you need assistance or have any questions, please call the Dress Studio at (703) 573-1640.

POLICIES

1) If your dress sells, you will receive 60% of the purchase price.

2) If your smooth/standard dress rents, you will receive 50% of $300. If your rhythm/latin dress rents, you will receive 50% of $250. You may choose whether to offer your dress for rental.

3) All advertising and professional hand cleaning of rentals will be covered by ENCORE BALLROOM COUTURE LLC.

4) USA Residents you will be paid in the following way: for a rental payment, once the event for your dress has taken place, your portion of the rental fee will be mailed in the form of a company check to the name and address provided on this contract. As a purchase, once the full payment is received, your portion will be mailed in the form of a company check to the name and address provided in this contract. It can take 10-14 days before you receive your check.

International Residents you will be paid in the following way: for a rental payment, once the event for your dress has taken place, your portion of the rental fee will be wired and the $50 wire transfer fee will be deducted from your rental commission. As a purchase, once the full payment is received, your portion will be wired and the $75 wire transfer fee will be deducted from your purchase commission.

5) If your personal information such as: billing address, shipping address, phone, email, credit card changes while registered with ENCORE BALLROOM COUTURE LLC, it is your responsibility to update it. If there is a change you must notify immediately by email. Also you will need to complete the Change In Registration Information Contract and submit as soon as possible. If this information is not current, it could delay your payments from reaching you. If checks are not processed within 6 months of being written, they automatically void. If we have to stop payment on a check there will be a $60 fee. If we have a returned payment there will be a $50 fee.

For International Residents we need to have your correct bank name, bank address, account number (IBAN) and BIC/SWIFT code. If we do not, your payment may be sent to the wrong person. We will not be held liable for payments that are sent incorrectly due to outdated information. To avoid this, you will need to complete the Change In Registration Information Contract and submit as soon as possible.

6) If someone wants to purchase your dress but there is an existing Try-On Contract on it, the purchase will take priority. The other client will be notified immediately and will have the option to choose a different dress, or receive a full refund of their try-on fee if already processed.

7) If someone wants to purchase your dress but there is an existing Rental Contract on it, if the purchase date is within one month of the rental date, the Rental Contract will be honored. The client purchasing the dress will be notified and will receive the dress after the other client’s rental date. In this case, ENCORE BALLROOM COUTURE LLC will clean and ship the dress to the new owner, at our expense.

If the rental date is over one month away, the purchase will take priority. The other client will be notified immediately and have the option to choose a different dress, or receive a full refund of their rental fee.

8) If your registration expires before a client’s event and they would like to reserve your dress, the rental will be honored. If your registration is not renewed, the dress will be returned to you after the rental has taken place.

9) You will be notified by email when your registration expires. You will be given the option to renew or have your dress returned to you. If you decide not to renew your registration, please complete the Owner Return Form online and submit. Once submitted, the photos of your dress will be pulled from online and your dress will no longer be available to our clients for try-on, rental, or purchase.

10) To extend your registration, you will need to fill out a new Registration Contract online and submit. Your consecutive registrations will be $60 per dress for Adults and Juniors.

11) We do not offer professional discounts on the registration fee.

12) We are no longer accepting registrations for After Five and Youth ballroom dresses.

 

PENALTIES

If your dress in under contract with ENCORE BALLROOM COUTURE LLC and you need one back for any reason, notify by email providing your dress ID Number and when you will need the dress. By pulling your dress from the inventory there will be a $225 pull fee plus shipping costs. If it is under contract for try-on, that contract will be canceled and the dress will be shipped to you immediately. The client who had reserved it will have the option to select a different dress or be refunded their try-on fee. If it is under contract for rental, that contract must be honored. After the date of their event, the dress will be shipped back to you.

 

CANCELLATIONS

To cancel your registration with ENCORE BALLROOM COUTURE LLC, notify by email your wish to cancel. Additionally, complete the Owner Return Contract online and submit. There will be a penalty of $225, plus shipping costs. You will not receive a refund on your initial registration fee. All try-on reservations will be canceled and clients will be given the option to choose another dress or receive a full refund of their try-on fee if processed. If your dress is under contract for rental, that contract must be honored. After the date of our client’s event, the dress will be cleaned and shipped back to you.

 

 

CLAUSES

1) Your $60/per dress registration fee is non-refundable.

2) If a client forfeits the security deposit on your dress, it is considered to be purchased, and you will receive your 60% of the purchase price.

3) All accessories accompanying the dresses will be held to this agreement.

4) Upon completion and submission of this contract, you authorize ENCORE BALLROOM COUTURE LLC to send your dresses out for try-on, rental, and/or purchase per your wishes cited in this contract, and use them in promotional advertising and posting on the website.

5) ENCORE BALLROOM COUTURE LLC cannot be held liable for lost or delayed payments. It is the responsibility of the client to keep their contact information up to date.

6) ENCORE BALLROOM COUTURE LLC will not be held liable for any injury or malfunction encountered while wearing or in possession of the dresses.

7) ENCORE BALLROOM COUTURE LLC cannot be held liable for the condition of the dresses.

8) ENCORE BALLROOM COUTURE LLC cannot be held liable for lost, stolen or damaged dresses or any associated costs.

9) This Change in Registration Contract is strictly between you and ENCORE BALLROOM COUTURE LLC. Upon completion and submission of this contract, you certify personal ownership of all items submitted.

10) There will be complete confidentiality concerning all personal information provided to ENCORE BALLROOM COUTURE LLC.

11) You will pay any court and attorney costs related to legal proceedings to recoup fees.

12) Julie Wilson as Owner of ENCORE BALLROOM COUTURE LLC, reserves the right to make all final decisions in all matters concerning this company.

13) ENCORE BALLROOM COUTURE LLC abides by the rules and regulations of the State of Virginia. Any court action brought forth or involving ENCORE BALLROOM COUTURE LLC, must be presented and resolved in Fairfax County, in the State of Virginia.